{"id":4396,"date":"2026-04-15T11:52:18","date_gmt":"2026-04-15T11:52:18","guid":{"rendered":"https:\/\/www.brasser-accounting.de\/?post_type=glossar&#038;p=4396"},"modified":"2026-05-12T10:12:49","modified_gmt":"2026-05-12T10:12:49","slug":"addison-digital-personal-file","status":"publish","type":"glossar","link":"https:\/\/www.brasser-accounting.de\/en\/glossar\/addison-digitale-personalakte\/","title":{"rendered":"ADDISON Digital Personnel File"},"content":{"rendered":"<nav class=\"toc\" aria-label=\"Table of Contents\">\n<h2>Table of Contents<\/h2>\n<ul>\n        <li><a href=\"#einleitung\">Brief definition<\/a><\/li>\n        <li><a href=\"#grundlagen\">Basics<\/a><\/li>\n        <li><a href=\"#recht\">Legal framework<\/a><\/li>\n        <li><a href=\"#einordnung\">Classification<\/a><\/li>\n        <li><a href=\"#tools\">Features<\/a><\/li>\n        <li><a href=\"#schritte\">Procedure<\/a><\/li>\n        <li><a href=\"#praxis\">Practice<\/a><\/li>\n        <li><a href=\"#faq\">FAQ<\/a><\/li>\n        <li><a href=\"#fazit\">Conclusion<\/a><\/li>\n      <\/ul>\n<\/nav>\n\n<section id=\"einleitung\">\n        <div class=\"snippet info\">\n          <p><strong>ADDISON Digital Personnel File<\/strong> is a digital document management system for the structured filing and management of personnel documents. It supports organisational processes in the area of <a href=\"\/en\/glossary\/wage-slip\/\">Payroll<\/a> and the <a href=\"\/en\/glossary\/financial-accounting\/\">Financial accounting<\/a>.<\/p>\n        <\/div>\n      <\/section>\n\n      <section id=\"grundlagen\">\n        <h2>Basics<\/h2>\n        <p>In a digital personnel file, employment contract documents, certificates, and other personal documents are stored and managed electronically.<\/p>\n        <p>Structured archiving makes it easier to trace HR processes.<\/p>\n      <\/section>\n\n      <section id=\"recht\">\n        <h2>Legal framework<\/h2>\n        <p>When digitally managing personal data, data protection regulations must be observed. The storage and processing of personal data must be carried out in accordance with the law.<\/p>\n      <\/section>\n\n      <section id=\"einordnung\">\n        <h2>Systematic classification<\/h2>\n        <p>The digital personnel file is not an independent accounting process. It provides organisational support:<\/p>\n        <ul>\n          <li><a href=\"\/en\/glossary\/wage-slip\/\">Payroll<\/a><\/li>\n          <li>Personnel administration<\/li>\n          <li>Documentation processes<\/li>\n        <\/ul>\n        <p>Professional responsibility for billing and accounting remains irrespective of the system used.<\/p>\n      <\/section>\n\n      <section id=\"tools\">\n        <h2>Typical functions<\/h2>\n        <ul>\n          <li>Electronic document management<\/li>\n          <li>Access control<\/li>\n          <li>Structured document organisation<\/li>\n          <li>Digital provision of documents<\/li>\n        <\/ul>\n      <\/section>\n\n      <section id=\"schritte\">\n        <h2>Typical procedure<\/h2>\n        <ol>\n          <li>Capture or upload of personal documents<\/li>\n          <li>Structured assignment to the respective person<\/li>\n          <li>Administration and provision on demand<\/li>\n        <\/ol>\n      <\/section>\n\n      <section id=\"praxis\">\n        <h2>Practical relevance<\/h2>\n        <p>Digital personnel files can simplify organisational processes and speed up access to relevant documents. Compliance with legal requirements remains central.<\/p>\n      <\/section>\n\n      <section id=\"faq\">\n        <h2>FAQ<\/h2>\n        <div class=\"snippet info\">\n        <h3>Does the digital personnel file replace payroll?<\/h3>\n        <p>No, it provides organisational support for managing documents.<\/p>\n      <\/div>\n\n        <div class=\"snippet info\">\n        <h3>Is it mandatory?<\/h3>\n        <p>Use is voluntary and depends on the respective company organisation.<\/p>\n      <\/div>\n\n        <div class=\"snippet info\">\n        <h3>What data is stored?<\/h3>\n        <p>Typically, employment contract and payroll-relevant documents.<\/p>\n      <\/div>\n      <\/section>\n\n      <section id=\"fazit\">\n        <h2>Conclusion<\/h2>\n        <p>The ADDISON Digital Personnel File is a digital tool for the structured management of personnel documents. It complements organisational processes in the area of payroll and financial accounting.<\/p>\n      <\/section>\n\n      <footer class=\"author\">\n        <strong>Author<\/strong>\n        <span>the BAS editorial team<\/span>\n        <span class=\"note\">Services pursuant to \u00a7 6 No. 3 and 4 StBerG, no tax or legal advice.<\/span>\n      <\/footer>\n\n      <p class=\"disclaimer\">\n        Brasser Accounting Solutions GmbH is a specialised accounting service provider and part of a corporate group with Quint GmbH (tax consultancy\/auditing) and Service Place \u00c5rj\u00e4ng AB (Swedish tax office). BAS exclusively performs services according to \u00a7 6 No. 3 and 4 StBerG and does not provide tax or legal advice.\n      <\/p>","protected":false},"template":"","glossar-kategorien":[20],"class_list":["post-4396","glossar","type-glossar","status-publish","hentry","glossar-kategorien-finanzbuchhaltung"],"_links":{"self":[{"href":"https:\/\/www.brasser-accounting.de\/en\/wp-json\/wp\/v2\/glossar\/4396","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brasser-accounting.de\/en\/wp-json\/wp\/v2\/glossar"}],"about":[{"href":"https:\/\/www.brasser-accounting.de\/en\/wp-json\/wp\/v2\/types\/glossar"}],"wp:attachment":[{"href":"https:\/\/www.brasser-accounting.de\/en\/wp-json\/wp\/v2\/media?parent=4396"}],"wp:term":[{"taxonomy":"glossar-kategorien","embeddable":true,"href":"https:\/\/www.brasser-accounting.de\/en\/wp-json\/wp\/v2\/glossar-kategorien?post=4396"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}