Digital Financial Accounting refers to the digital organisation and processing of accounting processes within the Financial accounting. Documents are recorded or transmitted digitally, bookings are processed by the system, bank transactions are reconciled, and analyses are provided digitally.
Basics
In digital financial accounting, documents and data are no longer collected on paper and distributed manually, but are provided digitally. Typical are digital document submission, structured document storage and system-supported booking processes.
Digital financial accounting is not a separate accounting standard, but rather describes the way in which accounting processes are organised and implemented technically.
Classification in accounting
Digital processes must continue to meet the requirements for Proper bookkeeping fulfil. In the digital environment, traceability, completeness, and consistent documentation of the booking basis are particularly important.
In the compliance context, there is a close link to GoBD, as these concern the principles for keeping and retaining books and records in electronic form.
Classification within the financial accounting system
- Financial accounting
- Digital Accounting
- Online accounting
- Digital document processing
- DATEV Company Online
- Bank transactions
- Payments
- Business Management Evaluation
Digital financial accounting often combines document processes, posting runs, bank reconciliation, and evaluations in a continuous workflow.
Typical components and processes
- Digital capture and submission of evidence (e.g. upload, scan, app)
- Structured document filing and audit-proof archiving in a system context
- System-supported bookings (e.g. booking proposals, account assignment)
- Reconciliation of payments via bank details (incoming/outgoing payments)
- Digital evaluations and reports (e.g. Business Account, receivables and payables statistics, outstanding items overview)
Typical procedure
- Documents will be captured and provided digitally
- Documents are factually assigned and prepared for booking.
- Business transactions are booked in the accounting system
- Bank transactions are reconciled with bookings/receipts
- Evaluations are created and provided
Practical relevance
In practice, it is crucial that receipts are provided digitally, in full and promptly. Only then can postings be made consistently and analyses be reliably generated. A clean bank reconciliation also supports the reconciliation of open items and an overview of payment flows.
Typical sources of error
- Documents are not provided digitally in full or in a timely manner
- Missing allocation of receipts to bookings (e.g. incorrect period)
- Insufficient reconciliation of bank movements and bookings
- Inconsistent document storage, making traceability difficult
FAQ
Digitale Buchhaltung, Cloud-Buchhaltung, Buchhaltungssoftware, automatisierte Buchhaltung, E-Rechnungsstellung, digitale Belege, Datenanalyse, Berichterstattung, Compliance.
Typically are digital document processing, Bank transactions, Payments as well as evaluations like the BWA.
Does digital financial accounting have to be „online“?
Not necessarily. „Online“ primarily describes the use of internet-based systems. Digital financial accounting can also take place in other digital system environments – the crucial factor is the digital processing of the processes.
Conclusion
Digital financial accounting describes the digitally organised processing of documents, bookings, bank reconciliations, and analyses within financial accounting. It supports structured workflows and continues to require proper, traceable documentation.
Brasser Accounting Solutions GmbH is a specialised accounting service provider and part of a corporate group with Quint GmbH (tax consultancy/auditing) and Service Place Årjäng AB (Swedish tax office). BAS exclusively performs services according to § 6 No. 3 and 4 StBerG and does not provide tax or legal advice.
